Using Webinar ( For Instructor )
How do I use the ODL Webinar as a moderator?
Once you have started a conference or joined a Webinar as a moderator, you can use the BigBlueButton interface to moderate the
course conference.
To read more about Big Blue Button, visit the Big Blue Button website.
View Webinar Interface
The ODL Webinar interface contains a variety of tools to help you moderate your presentation. Each area of the interface is created within its own window.
When you enter a webinar, the interface displays the default layout.
Resize Conference Windows
Each window within the interface is independent of the others. You can resize the windows to personalize your viewing experience. To change the size of a window, hover over the edge of a window until the cursor becomes a double arrow, then click and drag to your desired size.
Webinar Tools
In the menu bar, you can view the name of the Webinar[1]. To easily manage your presentation, you can mute or unmute yourself [2], disable audio (if enabled) [3], share your video [4], and share your desktop [5]. You can also view conference shortcut keys [6] and get help with conference options in the BigBlueButton website [7].
To leave the conference, click the Logout button [8] or close your browser tab or window. You can also choose to end the meeting when you log out.
Note: Unless you set up a long-running conference, the conference will end automatically once the last user has logged out of the conference. It may take a few minutes for the Conferences page to reflect that the conference has concluded.
Record Webinar
If you set your conference to be recorded, you'll see a reminder notifying you that you can record the meeting. To close the window, click the OK button.
Start/Stop Recording
To start recording, click the recording button [1] in the title bar. A prompt will appear confirming that the recording will start. Click the Yes button [2]. The recording button will change color to red to indicate the conference is being recorded. As soon as you start recording, a timer will display next to the recording button that indicates the amount of time recorded [3]. A recording notification will display in the title bar of your web browser.
To stop recording, click the recording button again [4]. The recording button will display a black dot and the timer will stop to indicate the conference is no longer being recorded.
You can start or stop a recording as many times as you would like during the conference. When the conference has concluded, the playback file will combine all the recorded segments into a single file. The timer indicates the total amount of time recorded.
When you start or stop a recording, you'll always be prompted to confirm the action.
View Users
The Users panel displays the users in the conference. You can manage users by hovering over their names. To change the presenter, click the Change Presenter icon [1]. To mute a participant using a microphone, click the mute icon [2].
To change the settings for a user, click the Settings icon [3]. You can kick a participant out of the conference or promote the user to a moderator.
If a user displays a user icon [4], the user has been promoted to a moderator.
Set User Settings
In the users panel, you can set user options in the Settings menu. You can clear all status icons, mute all users, mute all users except the presenter, or lock viewers.
If your institution has a premium account, with BigBlueButton, you can also create Breakout Rooms. For more information about this feature, please contact BigBlueButton.
Lock Viewers
In the Lock Viewers window [1], moderators have the ability to lock (restrict) viewers from having the following features:
- Webcam
- Microphone
- Public Chat
- Private Chat
- Layout
This functionality helps moderators control the conference environment, such as locking private chat to prevent students from collaborating during a test.
In the Users window [2], the lock icon displays if a restriction has been set.
Set Status
To set a status for yourself, click the Status icon [1], then select your status [2]. You can set your status as raising your hand (such as if you have a question for the participants), happy, neutral, sad, confused, away, thumbs up, thumbs down, or applause (such as at the end of a presentation).